Holiday Grammar

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—Bite-sized advice for better business writing—

July 2, 2019 

Holiday Grammar

“During the holiday season, it's easy to forget that sometimes the best gift of all is simply the gift of time.”

— Kate Klise

Like many Americans this week, we've got sunshine and sparklers on our minds as we look forward to the Fourth of July. But in our red, white, and blue reverie, we’re also reminded of the choices writers have to make when referencing holidays and other special days. Which words are capitalized? Where do apostrophes go?

Today’s tip answers common questions about holiday references. 

Should I capitalize holidays and other special days?

Holidays (Labor Day) and holy days (Ash Wednesday) are proper nouns and need to be capitalized. Follow the same rules for these special days as you would for book or document titles: capitalize the first and last word and every word in between except for articles (a, an, the), short prepositions, and coordinating conjunctions.

Thanksgiving Day
Yom Kippur
St. Patrick’s Day
Day of the Dead

Note: Do not capitalize an article if it precedes the official holiday name.

In Mexico, the Day of the Dead is a multi-day celebration and remembrance of deceased friends and family.

Are there any capitalization exceptions?

The Chicago Manual of Style calls attention to three special days with unusual capitalization:

D day
election day
inauguration day

In addition, some religious holidays use unconventional spelling and capitalization. Always check your spelling and capitalization against similar references in reputable religious publications.

Where do I place apostrophes in possessive holidays?

Most of the possessive holiday names are formed as if the names were singular nouns.

Mothers Day
New Years Day
Valentines Day

However, there are exceptions for plural possessives.

Presidents Day
April Fools Day
Veterans Day (or Veterans Day*)

* Whether or not to include the apostrophe in Veterans Day is a style choice. U.S. government publications use no apostrophe. But adding the apostrophe makes the reference grammatically correct. Whatever way you choose, be consistent.

Is it the Fourth of July or the 4th of July?

As with Veterans Day, how you refer to this holiday is a stylistic choice. Many style guides spell out the number: the Fourth of July. Just make sure your references are consistent.

The Chicago Manual of Style recommends these treatments for America’s birthday:

Independence Day
the Fourth of July
the Fourth

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Copy this sample policy statement into a separate document. Fix any capitalization errors as well as missing or misplaced apostrophes. (Scroll to the bottom to see our recommendations.)

Holiday Leave Policy

Purpose: To provide eligible employees with paid leave for recognized holidays

Policy: Our company recognizes eight days throughout the year as paid holidays for its regular, benefits-eligible employees: New Years day, Presidents day, Memorial day, The fourth of July, Labor day, Thanksgiving day, the day after Thanksgiving, and Christmas Day.

Guidelines:

  • Employees who are regularly scheduled to work 20 or more hours per week are eligible for holiday pay.
  • Holiday pay is offered at the regular straight time rate for the number of hours in an average workday.
  • An employee must work the day before the holiday (including christmas eve) and the day following the holiday to be eligible for holiday pay.
  • When the recognized holiday falls on a Saturday, the preceding Friday is considered the company holiday. When the recognized holiday falls on a Sunday, the following Monday is considered the company holiday.

For questions related to time off for religious holidays, such as yom Kippur or Diwali, please refer to the “Religious Leave Policy” page of your employee manual.

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Editor's Suggestions

Holiday Leave Policy

Purpose: To provide eligible employees with paid leave for recognized holidays

Policy: Our company recognizes eight days throughout the year as paid holidays for its regular, benefits-eligible employees: New Year's Day, Presidents' Day, Memorial Day, the Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving, and Christmas Day.

Guidelines:

  • Employees who are regularly scheduled to work 20 or more hours per week are eligible for holiday pay.
  • Holiday pay is offered at the regular straight time rate for the number of hours in an average workday.
  • An employee must work the day before the holiday (including Christmas Eve) and the day following the holiday to be eligible for holiday pay.
  • When the recognized holiday falls on a Saturday, the preceding Friday shall be considered the company holiday. When the recognized holiday falls on a Sunday, the following Monday shall be considered the company holiday.

For questions related to time off for religious holidays, such as Yom Kippur or Diwali, please refer to the “Religious Leave Policy” page of your employee manual.