Editor's Recommendation
Dear Mr Larson:
Last week, I visited Agnes Moore, superintendent of Clark Elementary School District in Vermillion, South Dakota. She and I discussed the parking-lot pavement project that Asphalt Specialists will do for her school in July.
Agnes also mentioned that you, as owner of Larson and Kilgrew Wholesale Plumbing, perform maintenance at the school district and may be looking to repair a deteriorating parking lot in front of your property.
I’m writing to let you know that Asphalt Specialists will be in your area this August, and we would like you to consider us for your parking-lot repair work. Because our equipment and crews are already scheduled to be in your area, we could offer you our quality work at a very competitive price.
Next week, I will follow up with your office about inspecting your parking lot and offering you an estimate for service, but if you would like an estimate sooner than then, please contact me at your convenience.
Sincerely,
Al Lempke
Editor's Note:
As a general rule, always include a comma after an introductory phrase of four or more words. In the sample letter, you'll notice we also included commas after two short introductory phrases (Last week and Next week). Commas are optional after short introductory phrases like these. We included them to clearly mark the subject of each sentence. You may decide to leave out commas in similar occurrences, but be consistent.
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