When Verbs Get Tense

eTipHeader.png

—Bite-sized advice for better business writing—

November 12, 2020

When Verbs Get Tense

“The future disappears into memory with only a moment between. Forever dwells in that moment. . . .”

—Neil Peart

The old saying goes, timing is everything. How, then, can you give your readers an accurate sense of timing? In this case, verb tense is everything.

When writing any business document, strive for consistency in verb tense. Unexpected shifts can disorient readers. If you find a sentence that uses more than one verb tense, change the tenses to match, or make sure that each tense is used intentionally.

How can I avoid unacceptable shifts in verb tense?

Basic verb tenses indicate past, present, or future action. More complex verb tenses indicate action that happened over a period of time in the past, that began in the past and continues now, that is presently ongoing, that will happen over a period of time in the future, and so on.

In general, use same-tense verbs in a sentence or paragraph. Remove unneeded shifts in tense, paying special attention to helping verbs.

Don’t Say

Senator Troutman introduced legislation that had targeted discretionary spending.

(The tense shifts from past to past perfect for no reason.)

Do Say

Senator Troutman introduced legislation that targeted discretionary spending.

(Both verbs are past tense.)

Don’t Say

Our inspector will check the flashing and replaced the damaged shingles.

(The tense shifts from the future to the past. Did the inspector already replace the shingles?)

Do Say

Our inspector will check the flashing and replace the damaged shingles.

(Both verbs use the future tense.)

When is it okay to shift verb tenses?

On occasion, a shift in tense is permissible or even necessary. For example, a report on an event that has ended might shift to an analysis of future implications. When verbs do not match in tense, check that the shift is purposeful and the message is clear.

The Department of Transportation completed the roadwork last September, but the bulk of the expense comes from this year’s budget.

(The Department of Transportation did the work in the past but will draw most of the funds from the current budget.)

This graduation certificate honors your accomplishments, and you worked hard to achieve it.

(The honor is in the present, but the work was in the past.)

eTips_editor.png

Play the Editor!

This business email contains several inappropriate shifts in verb tense. Correct the shifts to create clear, consistent writing. Scroll down to see how your revision compares to our recommendation. 

Dear staff,

On Wednesday, December 2, we will have our monthly shop meeting. At the end of the meeting, a representative from the insurance company answers any questions you have. 

The new insurance plan has a similar cost to last year’s and was even more comprehensive.

Along with the new health insurance plan, we will have discussed the holiday schedule and upcoming projects. 

Take care,
Ned

eTips_support.png

Get More Support

Refer to the Write for Business Guide, Courses, and eTips to learn about common sentence problems.

Grammar for Professionals
eTips_answer.png

Editor’s Recommendation

Dear staff,

On Wednesday, December 2, we will have our monthly shop meeting. At the end of the meeting, a representative from the insurance company will answer any questions you have. 

The new insurance plan has a similar cost to last year’s and is even more comprehensive.

Along with the new health insurance plan, we will discuss the holiday schedule and upcoming projects. 

Take care,
Ned